A comprehensive training for this topic is available through the USA Staffing Resource Center. We strongly encourage you to take this training before proceeding with your Announcement. Go here to access this online training.
The Announcement page is where you manage the content and appearance of a job announcement. The information you provide on the Announcement pages will determine how your job announcement displays on USAJOBS. Once your announcement is complete, you will be able to send it to the hiring manager or other staff members to review and comment.
To access this tab, select a Request Number in Pending Recruitment status from the Dashboard, select the Vacancy Number link in the Vacancy Created section, and select the Announcement tab. If this tab is not open, see: Opening a tab. Alternatively, you can select a Complete Announcement task from the Dashboard.
The following elements are displayed:
- USAJOBS Job Title. This is the title of job as it will appear in USAJOBS.
- Pay Plan-Series-Grade. This is the pay plan, series, and grade from the position description.
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Announcement Type. This is the USAJOBS announcement type selected on the Position Information page. The options include:
- DE – Public
- ST – Status
- IMP – Internal Merit Promotion
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Status. This is the current status of the announcement. The statuses available are:
- Closed. This status displays once the announcement has closed.
- Closed - Never Released. This status displays once the announcement has closed and has never been released to USAJOBs.
- Not Created. This is the system default when creating the announcement.
- Open. This status displays for announcements that are open and accepting applications.
- Open - Pending Release. This status displays for announcements that are currently open and not released to USAJOBS.
- Pending Open Date. This status displays for announcements that are released to USAJOBS with an open date in the future.
- Pending Release. This status displays for announcements with a future open date that and have not been released to USAJOBS.
- Removed. This status displays for an announcements that have been removed from USAJOBS.
- Announcement Information. This page is where you begin the process of completing a job announcement. For additional information, see: Announcement Information.
- Announcement Location. This page is where you review and add the geographic locations that will appear on the job announcement. For additional information, see: Location Information.
- Announcement Questionnaire. This page is where you manage the instructions and text for the non-assessment items that will appear in the online questionnaire. For additional information, see: Announcement Questionnaire.
- Announcement Text. This page is where you manage the information that will appear in the announcement sections when it is posted to USAJOBS. For additional information, see: Announcement Text.
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Announcement Info Options icon. This icon provides additional options related to where you are in the announcement. This will display once the Announcement Information page has been saved. These options may include:
- Choose Template. This option allows you to select an existing announcement template and is no longer available once the announcement is released to USAJOBS. For additional information, see: Choose Template.
- Save as Template. This option allows you to save the announcement text as a template for future use. For instructions, see: Saving an announcement as a template.
- Create Review. This option allows you to send the announcement to other users or hiring managers for review.
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Release. This button is used to publish and update the announcement to USAJOBS once the assessment and announcement content has been reviewed and verified. This is available once the Announcement Template has been selected on the Announcement Text page. Any items to be resolved in order to release the announcement are listed here. Once an announcement is released, there are certain items that cannot be modified that would affect the assessment of applicants or conditions of employment. For additional information, see: Reviews. The following elements are displayed:
- USAJOBS Control Number. Once the announcement is released and posted, USAJOBS assigns a control number to the announcement. That control number is displayed in this field. Note: For interdisciplinary announcements, USAJOBS assigns a different control number to each series for search purposes.
- Released on. Once the announcement is released and posted on USAJOBS, the system displays the date and time the announcement was released or updated on USAJOBS.
- Update to USAJOBS. Once the announcement is released and posted on USAJOBS, this button is displayed. You should select this button after changes are made to the announcement to apply the changes to the posted announcement on USAJOBS.
- Remove From USAJOBS. This button allows you to remove the announcement from the USAJOBS website. This should only be done when you are certain the announcement needs to be removed.
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Release History. Once the announcement is released or updated the system maintains previous versions of the announcement as it appeared on USAJOBS.
- Date Released. This is the date the announcement was released to USAJOBS. Select the link to access the version released on that date.
- Poster. This is the name of the user who released the announcement.
- Notes. This button allows you to add or review notes specific to the announcement. The number next to it indicates how many notes have been added. Along with the note, the system saves the full name of the user who added the note, date, and time the note was added. For instructions see: Adding an internal note.
- History. This button displays a record of actions completed on the announcement; including the name of the user, action or change made, and the date and time it occurred.
For additional information, see: Announcement Information Tasks.