- Select the Requests tab.
- Select the Create Request button.
- In the Request Information section, enter the Request Number or select Generate to designate a USA Staffing-generated number if your agency does not have a specific numbering convention for requests. Each request number must be unique and can only be used once. Valid characters include A-Z, 0-9, and hyphen (-) only.
- Choose the Requesting Customer from the drop-down list.
- Choose the Request Type from the drop-down list.
- Choose the Requester from the drop-down list.
- Choose the Request Process Owner from the drop-down list, if applicable.
- Choose the Request Tags from the drop-down list, if applicable.
- Place a check in the Interdisciplinary check-box, if applicable.
- In the Position Descriptions section, you may enter your own Position Description Number or select a published Position Description from the PD Library.
- Enter the Position Description Number.
- Enter the Position Title.
- Choose a Pay Plan. There is no need to scroll down the list to find a specific pay plan. If you select the drop-down list and enter the pay plan in the search field, the system will display the search results.
- Choose a Series. There is no need to scroll down the list to find a specific series or position title. If you select the drop-down list and enter the series or position title in the search field, the system will display the search results.
- Enter the Grade associated with the position. Select anywhere on the row to activate it. Scroll down and select on the grade to choose or type the grade in the box and select the Enter key on your keyboard. To remove a grade, select the X icon.
- If applicable, enter the specialties associated with the position. Select anywhere on the row to activate the field. Then, select the + sign under the Specialties column and enter each specialty one at a time. To remove a specialty, select the X icon. For example, an IT Specialist position may include the following three specialties; Database Administrator, Web Designer, or Network Administrator.
- Select Add Position Description to add a position description associated with a single request. If there are multiple position descriptions, select Add Position Description as applicable. This is typically used for multiple graded recruitments.
- In the Request Tracking Dates section, define the dates required for the recruitment of this position.
- Enter the Hiring Need Validation Date from the drop-down calendar. If a date is not entered, the date is automatically set to two days prior to the approval date of the request.
- Enter the Request Personnel Action Date from the drop-down calendar. If a date is not entered, the date is automatically set to one day prior to the approval date of the request.
- In the Position Settings Section, enter the information related to the requirements of the position.
- Choose the Position Sensitivity and Risk from the drop-down list, if applicable.
- Choose the Trust Determination Process from the drop-down list, if applicable. This field is required if Position Sensitivity and Risk is selected.
- Choose the Security Clearance Required from the drop-down list, if applicable.
- Choose the Travel Required from the drop-down list, if applicable.
- In the Other Requirements Section, enter the information related to the requirements of the position.
- Place a check in the Drug Testing Required check-box, if applicable.
- Place a check in the Financial Disclosure Required check-box, if applicable.
- In the Position Identifiers Section, enter the information related to the requirements of the position.
- Place a check in the Supervisory Position check-box, if applicable.
- Place a check in the Bargaining Unit Position check-box, if applicable.
- In the Incentives Section, enter the information related to the incentives available for the position.
- Place a check in the Remote Job check-box, if applicable. A job may only be designated as either remote or telework eligible. For additional information specific to this feature, please refer to the Remote Work FAQs document.
- Place a check in the Telework Eligible check-box, if applicable. Please note, a job may only be designated as either remote or telework eligible.
- Place a check in the Relocation Authorized check-box, if applicable.
- Select Save to continue. Once the Request Information page is saved, the Location Information and Staffing Approach pages are enabled for editing.
- Select Location Information to continue.
- In the Locations Settings section, enter the information related to the location(s) available for the position.
- Choose an option from the Set Number of Vacancies By drop-down list.
- If Announcement is selected, enter the number of vacancies in the Total Vacancies field. You can enter a numeric value, Few, or Many.
- Enter a City, Zip Code, County, Country, or Location Code in the Locations search field. The system will automatically display a list of locations based on the information entered.
- Choose a location from the list. If Location is selected, enter the number of vacancies available for the selected location.
- Select Add Location. The location is added to the table at the bottom of the page.
- Select Save.
- Repeat the steps above to select additional locations, if applicable.
- Select Staffing Approach to continue.
- In the Vacancy to be Created section, choose the Vacancy Type from the drop-down list.
- Choose the Office responsible for managing the vacancy from the drop-down list.
- Check the appropriate USAJOBS Announcement Type. The options are: Public (U.S. Citizens and Non-Citizens), Status (Federal/Veteran/Other Eligible), and Internal Merit Promotion. Note: The Public , Status , or Internal Merit Promotion selections will determine the eligibility options on the Eligibilities page. For additional information, see: Vacancy - Eligibilities.
- Verify the Workflow is correct.
- Check the appropriate Rating Combination. The options available reflect the Series, Grades, and Specialties selected on the Request Information page.
- Select Add New Vacancy to create more than one vacancy or designate different offices to manage separate vacancies for the request, if applicable and repeat the steps above. For additional information, see: Announcement Information.
- Select Save to leave the request in Submitted status for later review and approval or select Approve Request to finalize the request and create the associated vacancies. Please note that you will only see the Approve Request button if you have permission to approve a request for the specified customer.