The Workflow Activities page is where you add tasks associated with the workflow. This page becomes available when you select Save on the Workflow Properties page.
A workflow is a bundle of tasks that can be assigned at the same time and includes established due dates for each task. Workflows improve your efficiency by allowing you to select one item that includes multiple tasks. Workflows also help ensure that tasks are assigned consistently and in accordance with your agency's procedures and timelines.
Your office is responsible for creating customized workflows that align with your agency's hiring process. Creating and assigning workflows is strongly recommended in order for your agency to gather accurate data for reporting purposes.
The following items are displayed:
- Add Task. This button allows you to add tasks to your workflow. For instructions, see: Adding a task to a workflow.
- Gray Box. A check-mark in this box indicates the task(s) will be deleted.
- Task Name. This is the name of the task.
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Task Rules. This is the number of rules associated with the task.
- The + Add Rules button allows you to view and edit the task rules associated with the task.
- Purpose. This column displays the purpose of the workflow.
- Owned by. This column displays who owns the task.
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Define and Add Task Rules. This pop-up displays the rules associated with the task. Note: You must check the box to the left of the rule to edit the fields.
- Task is expected to be completed in blank days. This field is where you enter the number of days the task is expected to be completed.
- Activate task when. This drop-down list allows you to choose the system event that triggers the task activation.
- Activate task when the blank task is completed. This drop-down list allows you to choose which task should be complete before this task is activated.
- Send data to the blank system when the task is completed. This drop-down list allows you to choose the third party system the data should be sent to when this task is completed.
- Add Rules. This button allows you to save any changes made to the specific workflow task.
- Cancel. This button allows you to cancel any pending changes made to the specific workflow task.
For additional information, see: Manage Workflow Tasks.