The Authorizations section of the position description allows Administrators to capture the names of agency officials responsible for authorizing the Position Description, the date of their authorization, and their associated role in the authorization process.
To access this section, select Classification on the top Navigation Bar OR select Admin on the Dashboard, the Admin Home tab displays, select the Manage Position Descriptions, select the applicable Position Description Number, select Criteria.
The following elements are displayed:
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Position Description Options. The
icon allows you to generate a printable PDF version of Position Description PDF or Position Description Cover Sheet PDF.
Required Position Description Authorizations. The following elements are displayed:
- Role. This column displays the role of the authorizing official.
- Name. This column lists the name of the authorizing official.
- Signature Date. This column displays the date the position description was signed by the authorizing official.
- Authorize PD. Users with Evaluate the Position Description permission will see an Authorize PD button. Selecting this button will populate the user's name in the Name field and the date in the Signature Date field.
- Clear Signature. This button will display next to each completed PD authorization, which allows you to delete and authorization, if appropriate.
Optional Description Authorizations. The following elements are displayed:
- Role. This drop-down list allows you to select the role of the authorizing official.
- Name. This drop-down list allows you to select the name of the authorizing official.
- Signature Date. This column displays the date the position description was signed by the authorizing official.
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Add Authorization. This button allows you to add a new authorization. The options include:
- Classifier
- Contracting/Acquisition
- Employee
- Finance
- Resource Management/Manpower
- Staffing
- Supervisor/Manager
- Other
For additional information, see: Position Description Related Tasks.