Here is a list of the available data inserts reflect the category, data insert name, the location where the data insert is available and the definition of the data insert.
| Category | Data Insert Name | Location(s) Where Data Insert Is Available | Definition |
|---|---|---|---|
| Applicant | Adjudicated Eligibilities | Notification Templates | This displays a bulleted list of eligibilities claimed by an applicant and adjudicated by an HR User, along with the result of that adjudication. |
| Applicant | Adjudicated Veterans' Preference | Notification Templates | This displays the Adjudicated Preference from the applicant's Eligibilities and Ratings page. |
| Applicant | Applicant's First Name | Notification Templates | This displays the applicant's First Name from the Application page. |
| Applicant | Applicant's Last Name | Notification Templates | This displays the applicant's Last Name from the Application page. |
| Applicant | Applicant's Middle Name | Notification Templates | This displays the applicant's Middle Name from the Application page. |
| Applicant | Application Number | Notification Templates | This displays the nine digit Application Number from the top of the Application page. |
| Applicant | Application Received Date/ Time | Notification Templates | This displays the applicant's Application Date and time from the Applicant Overview page. |
| Applicant | Claimed Veterans' Preference | Notification Templates | This displays the Claimed Veterans' Preference from the applicant's Eligibilities and Ratings page. |
| Applicant | Eligibility End Date | Notification Templates | This displays the applicant's Eligibility End Date from the Eligibilities and Ratings page. |
| Applicant | Eligible Rating Combinations | Notification Templates | This displays each of the Rating Combinations where the applicant is marked as eligible. |
| Applicant | Eligible Rating Combinations With Rating | Notification Templates | This displays each of the Rating Combinations and score where the applicant is marked as eligible. |
| Applicant | Ineligible Rating Combinations | Notification Templates | This displays each of the Rating Combinations where the applicant is marked as ineligible. |
| Applicant | Not Selected Rating Combinations | Notification Templates | This displays each of the possible Rating Combinations/ locations where the applicant was referred but not selected. |
| Applicant | Referred Rating Combinations | Notification Templates | This displays each of the possible Rating Combinations/ locations where the applicant is eligible and their current referral status for that combination. |
| Applicant | Requested Locations | Notification Templates | This displays a bulleted list of the locations selected by an applicant. |
| Hiring Office and Customer | Customer Address 1 | Notification Templates, Announcement Templates | This displays the Address 1 field under Customer Information in Admin. |
| Hiring Office and Customer | Customer Address 2 | Notification Templates, Announcement Templates | This displays the Address 2 field under Customer Information in Admin. |
| Hiring Office and Customer | Customer Address 3 | Notification Templates, Announcement Templates | This displays the Address 3 field under Customer Information in Admin. |
| Hiring Office and Customer | Customer City | Notification Templates, Announcement Templates | This displays the City under Customer Information in Admin. |
| Hiring Office and Customer | Customer Country | Notification Templates, Announcement Templates | This displays the Country under Customer Information in Admin. |
| Hiring Office and Customer | Customer CPDF Agency | Notification Templates, Announcement Templates | This displays the CPDF Agency under Customer Information in Admin. |
| Hiring Office and Customer | Customer CPDF Organization | Notification Templates, Announcement Templates | This displays the CPDF Organization under Customer Information in Admin. |
| Hiring Office and Customer | Customer Phone | Notification Templates, Announcement Templates | This displays the Phone Number under Customer Information in Admin. |
| Hiring Office and Customer | Customer State | Notification Templates, Announcement Templates | This displays the State under Customer Information in Admin. |
| Hiring Office and Customer | Customer Zip | Notification Templates, Announcement Templates | This displays the Zip Code under Customer Information in Admin. |
| Hiring Office and Customer | External Customer Name | Notification Templates, Announcement Templates | This displays the External Customer Name under Customer Information in Admin. |
| Hiring Office and Customer | Internal Contact Email | Notification Templates, Announcement Templates | This displays the E-mail address of the contact selected as the Internal Contact for the Announcement on the Announcement Information page. |
| Hiring Office and Customer | Internal Contact Name | Notification Templates, Announcement Templates | This displays the name of the contact selected as the Internal Contact for the Announcement on the Announcement Information page. |
| Hiring Office and Customer | Internal Contact Phone Number | Notification Templates, Announcement Templates | This displays the phone number of the contact selected as the Internal Contact for the Announcement on the Announcement Information page. |
| Hiring Office and Customer | Internal Customer Name | Notification Templates, Announcement Templates | This displays the Internal Customer Name under Customer Information in Admin. |
| Hiring Office and Customer | Office Address 1 | Notification Templates, Announcement Templates | This displays the Address 1 field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office Address 2 | Notification Templates, Announcement Templates | This displays the Address 2 field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office Address 3 | Notification Templates, Announcement Templates | This displays the Address 3 field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office City | Notification Templates, Announcement Templates | This displays the City field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office Country | Notification Templates, Announcement Templates | This displays the Country field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office Name | Notification Templates, Announcement Templates | This displays the Name field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office Phone | Notification Templates, Announcement Templates | This displays the Phone field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office State | Notification Templates, Announcement Templates | This displays the State field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Office Zip | Notification Templates, Announcement Templates | This displays the Zip field built into the office by the USA Staffing Program Office. |
| Hiring Office and Customer | Organization Name | Notification Templates, Announcement Templates | This displays the Organization Name field built into the office by the USA Staffing Program Office. |
| Vacancy/ Announcement | Accepted Docs Bullets | Notification Templates, Announcement Templates | This is a bulleted list of documents marked with Accept on the Vacancy- Supporting Documents page. |
| Vacancy/ Announcement | Accepted Docs List | Notification Templates, Announcement Templates | This is a list of documents marked with Accept on the Vacancy- Supporting Documents page. (Does not contain bullets.) |
| Vacancy/ Announcement | Announcement Number | Notification Templates, Announcement Templates | This displays the Announcement Number entered on the Announcement Information page. |
| Vacancy/ Announcement | Application Preview | Notification Templates, Announcement Templates | This displays a link to preview the Assessment Questionnaire. |
| Vacancy/ Announcement | Appointment Type | Notification Templates, Announcement Templates | This displays the Appointment Type displayed on USAJOBS. |
| Vacancy/ Announcement | Close Date | Notification Templates, Announcement Templates | This displays the Announcement close date entered on the Announcement Information page. |
| Vacancy/ Announcement | Competencies List | Notification Templates, Announcement Templates | This displays the list of the Competencies entered on the Announcement Text page. |
| Vacancy/ Announcement | Competency Bullets | Notification Templates, Announcement Templates | This displays the Competency bullets entered on the Announcement Text page. |
| Vacancy/ Announcement | Eligibilities Bullets | Announcement Templates | This displays a bulleted list of Eligibilities entered on the Vacancy > Eligibilities page. |
| Vacancy/ Announcement | Eligibilities List | Announcement Templates | This displays a list of Eligibilities entered on the Vacancy > Eligibilities page. |
| Vacancy/ Announcement | External Contact Email | Notification Templates, Announcement Templates | This displays the email address of the contact selected as the External Contact for the Announcement on the Announcement Information page. |
| Vacancy/ Announcement | External Contact Name | Notification Templates, Announcement Templates | This displays the name of the contact selected as the External Contact for the Announcement on the Announcement Information page. |
| Vacancy/ Announcement | External Contact Phone Number | Notification Templates, Announcement Templates | This displays the phone number of the contact selected as the External Contact for the Announcement on the Announcement Information page. |
| Vacancy/ Announcement | Grade Range | Notification Templates, Announcement Templates | This displays the Grade or Grades provided with the position description(s) on Vacancy - Position Information page. |
| Vacancy/ Announcement | Locations Bullets | Notification Templates, Announcement Templates | This is a bulleted list of Locations selected from the Announcement Location page. |
| Vacancy/ Announcement | Locations List | Notification Templates, Announcement Templates | This is a list of Locations selected from the Announcement Location page. (Does not contain bullets.) |
| Vacancy/ Announcement | Maximum Salary | Notification Templates, Announcement Templates | This displays the Maximum Salary entered on the Announcement Information page. |
| Vacancy/ Announcement | Minimum Salary | Notification Templates, Announcement Templates | This displays the Minimum Salary entered on the Announcement Information page. |
| Vacancy/ Announcement | Open Date | Notification Templates, Announcement Templates | This displays the open date of the announcement entered on the Announcement Information page. |
| Vacancy/ Announcement | Pay Plan | Notification Templates, Announcement Templates | This displays the Pay Plan provided with the position description(s) on Vacancy - Position Information page. |
| Vacancy/ Announcement | Position Descriptions | Notification Templates, Announcement Templates | This displays the position description number(s) assigned on the on Vacancy - Position Information page. |
| Vacancy/ Announcement | Promotion Potential | Notification Templates, Announcement Templates | This displays the Promotion Potential entered on the Announcement Information page. |
| Vacancy/ Announcement | Required Docs Bullets | Notification Templates, Announcement Templates | This is a bulleted list of documents marked with Require on the Vacancy - Supporting Documents page. |
| Vacancy/ Announcement | Required Docs List | Notification Templates, Announcement Templates | This is a list of documents marked with Require on the Vacancy - Supporting Documents page. (Does not contain bullets.) |
| Vacancy/ Announcement | Salary Type | Notification Templates, Announcement Templates | This displays the Salary Type selected on the Announcement Information page. |
| Vacancy/ Announcement | Series | Notification Templates, Announcement Templates | This displays the one or more Series provided with the position description(s) on Vacancy - Position Information page. |
| Vacancy/ Announcement | USAJOBS Job Title | Notification Templates, Announcement Templates | This displays the USAJOBS Job Title entered on the Vacancy - Position Information page. |
| Vacancy/ Announcement | Vacancy Number | Notification Templates, Announcement Templates | This displays the Vacancy Number assigned by USA Staffing when the Request was approved. |
| Vacancy/ Announcement | Work Schedule | Notification Templates, Announcement Templates | This displays the Work Schedule displayed on USAJOBS. |
| Onboarding/Authentication | Invitation URL | Onboarding Notification Templates | This generates a unique URL for the New Hire to Accept/Decline an invitation to login to begin the Onboarding process. |
| Onboarding/Authentication | Login.gov/USAJOBS Username | Onboarding Notification Templates | This displays the email address associated with the USAJOBS account used by the new hire to accept their initial offer/invitation to log into the onboarding system. |
| Onboarding/Authentication | New Hire Login URL | Onboarding Notification Templates | This generates a unique URL for the New Hire to authenticate and login to Onboarding. |
| Onboarding/Authentication | Official Offer URL | Onboarding Notification Templates | This generates a unique URL for the New Hire to Accept/Decline/Request More Information in Onboarding. |
| Onboarding/Authentication | Tentative Offer URL | Onboarding Notification Templates | This generates a unique URL for the New Hire to Accept/Decline/Request More Information in Onboarding. |
| Onboarding/Employer | Activity/Unit | Onboarding Notification Templates | This displays the Activity/Unit displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Agency/Department | Onboarding Notification Templates | This displays the Agency/Department displayed on the Customer Onboarding Defaults page in Admin. |
| Onboarding/Employer | Agency/Department Address Line 1 | Onboarding Notification Templates | This displays the Agency/Department Address Line 1 displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Agency/Department Address Line 2 | Onboarding Notification Templates | This displays the Agency/Department Address Line 2 displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Agency/Department Address Line 3 | Onboarding Notification Templates | This displays the Agency/Department Address Line 3 displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Agency/Department City | Onboarding Notification Templates | This displays the Agency/Department City displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Agency/Department Postal Code | Onboarding Notification Templates | This displays the Agency/Department Postal Code displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Agency/Department State | Onboarding Notification Templates | This displays the Agency/Department State displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Branch/Organization | Onboarding Notification Templates | This displays the Branch/Organization displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/Employer | Bureau/Division | Onboarding Notification Templates | This displays the Bureau/Division displayed on the New Hire Questionnaires Position Information Employer page. |
| Onboarding/New Hire | Address 1 | Onboarding Notification Templates | This displays the Address Line 1 displayed on the New Hire Questionnaires Biographic Information Contact page. |
| Onboarding/New Hire | Address 2 | Onboarding Notification Templates | This displays the Address Line 2 displayed on the New Hire Questionnaires Biographic Information Contact page. |
| Onboarding/New Hire | Apartment | Onboarding Notification Templates | This displays the Apartment/Suite displayed on the New Hire Questionnaires Biographic Information Contact page. |
| Onboarding/New Hire | City | Onboarding Notification Templates | This displays the City displayed on the New Hire Questionnaires Biographic Information Contact page. |
| Onboarding/New Hire | Country | Onboarding Notification Templates | This displays the Country displayed on the New Hire Questionnaires Biographic Information Contact page. |
| Onboarding/New Hire | First Name | Onboarding Notification Templates | This displays the First Name displayed on the New Hire Questionnaires Biographic Information Identity page. |
| Onboarding/New Hire | Last Name | Onboarding Notification Templates | This displays the Last Name displayed on the New Hire Questionnaires Biographic Information Identity page. |
| Onboarding/New Hire | Middle Name | Onboarding Notification Templates | This displays the Middle Name displayed on the New Hire Questionnaires Biographic Information Identity page. |
| Onboarding/New Hire | Postal Code | Onboarding Notification Templates | This displays the Postal Code displayed on the New Hire Questionnaires Biographic Information Identity page. |
| Onboarding/New Hire | State | Onboarding Notification Templates | This displays the State displayed on the New Hire Questionnaires Biographic Information Identity page. |
| Onboarding/New Hire | Suffix | Onboarding Notification Templates | This displays the Suffix displayed on the New Hire Questionnaires Biographic Information Identity page. |
| Onboarding/Position | Announcement Number | Onboarding Notification Templates | This displays the Announcement Number displayed on the New Hire Onboarding Information page. |
| Onboarding/Position | Appointment Type | Onboarding Notification Templates | This displays the Appointment Type displayed on the New Hire Questionnaires Position Information page. |
| Onboarding/Position | Date HR Confirmed Entry on Duty | Onboarding Notification Templates | This displays the date HR verified the New Hire has reported for their entrance-on-duty session and an HR User has completed the Verify New Hire Arrived for Duty task in USA Staffing. |
| Onboarding/Position | Duty Location Address Line 1 | Onboarding Notification Templates | This displays the Duty Location Address Line 1 displayed on the New Hire Questionnaires Position Information page. |
| Onboarding/Position | Duty Location Address Line 2 | Onboarding Notification Templates | This displays the Duty Location Address Line 2 displayed on the New Hire Questionnaires Position Information page. |
| Onboarding/Position | Duty Location - City | Onboarding Notification Templates | This displays the Duty Location – City displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Duty Location - State | Onboarding Notification Templates | This displays the Duty Location – State displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Duty Location - Postal Code | Onboarding Notification Templates | This displays the Duty Location - Postal Code displayed on the New Hire Questionnaires Position Information page. |
| Onboarding/Position | Duty Location - Country | Onboarding Notification Templates | This displays the Duty Location – Country displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Effective Date of Appointment | Onboarding Notification Templates | This displays the EOD Date displayed on the New Hire Questionnaires Position Information Entry on Duty page. |
| Onboarding/Position | Grade | Onboarding Notification Templates | This displays the Grade displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Not To Exceed | Onboarding Notification Templates | This displays the Not To Exceed field displayed on the New Hire Questionnaires Position Information page. |
| Onboarding/Position | Pay Plan | Onboarding Notification Templates | This displays the Pay Plan displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Position Description Number | Onboarding Notification Templates | This displays the Position Description Number displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Position Sensitivity and Risk | Onboarding Notification Templates | This displays the Position Sensitivity and Risk displayed on the New Hire Questionnaires Position Information Security Clearance page. |
| Onboarding/Position | Position Title | Onboarding Notification Templates | This displays the Position Title displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Security Clearance | Onboarding Notification Templates | This displays the Security Clearance Required displayed on the New Hire Questionnaires Position Information Security Clearance page. |
| Onboarding/Position | Tentative Offer Response Due Date | Onboarding Notification Templates | This displays the due date of the 'Receive Tentative Offer Response' task displayed on the Manage Tasks page in the New Hire record. The data insert will not display if this system task is not assigned to the record, or if no due date is input. |
| Onboarding/Position | Official Offer Response Due Date | Onboarding Notification Templates | This displays the due date of the 'Receive Official Offer Response' task displayed on the Manage Tasks page in the New Hire record. The data insert will not display if this system task is not assigned to the record, or if no due date is input. |
| Onboarding/Position | Projected EOD Date | Onboarding Notification Templates | This displays the Projected EOD Date displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Promotion Potential | Onboarding Notification Templates | This displays the Promotion Potential displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Request Number | Onboarding Notification Templates | This displays the Request Number displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Salary | Onboarding Notification Templates | This displays the Salary displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Salary Type | Onboarding Notification Templates | This displays the Salary Type displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Series | Onboarding Notification Templates | This displays the Series displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Step | Onboarding Notification Templates | This displays the Step displayed on the New Hire Questionnaires Position Information Position page. |
| Onboarding/Position | Work Schedule | Onboarding Notification Templates | This displays the Work Schedule displayed on the New Hire Questionnaires Position Information page. |
| Onboarding/Contacts | Additional Contact Email | Onboarding Notification Templates | This displays the E-mail address of the Additional Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Additional Contact Name | Onboarding Notification Templates | This displays the name of the Additional Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Additional Contact Phone | Onboarding Notification Templates | This displays the phone number of the Additional Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Benefits Contact Email | Onboarding Notification Templates | This displays the E-mail address of the Benefits Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Benefits Contact Name | Onboarding Notification Templates | This displays the name of the Benefits Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Benefits Contact Phone | Onboarding Notification Templates | This displays the phone number of the Benefits Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | HR Contact Email | Onboarding Notification Templates | This displays the E-mail address of the HR Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | HR Contact Name | Onboarding Notification Templates | This displays the name of the HR Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | HR Contact Phone | Onboarding Notification Templates | This displays the phone number of the HR Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Payroll Contact Phone | Onboarding Notification Templates | This displays the phone number of the Payroll Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Payroll Contact Email | Onboarding Notification Templates | This displays the E-mail address of the Payroll Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Payroll Contact Name | Onboarding Notification Templates | This displays the name of the Payroll Contact for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Process Owner Email | Onboarding Notification Templates | This displays the E-mail address of the Process Owner for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Process Owner Name | Onboarding Notification Templates | This displays the name of the Process Owner for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Process Owner Phone | Onboarding Notification Templates | This displays the phone number of the Process Owner for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Supervisor/Manager Email | Onboarding Notification Templates | This displays the E-mail address of the Supervisor/Manager for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Supervisor/Manager Name | Onboarding Notification Templates | This displays the name of the Supervisor/Manager for the New Hire on the Onboarding Information page. |
| Onboarding/Contacts | Supervisor/Manager Phone | Onboarding Notification Templates | This displays the phone number of the Supervisor/Manager for the New Hire on the Onboarding Information page. |
| Onboarding/System | Current Date | Onboarding Notification Templates | This displays the current system date at the time of notification generation. |
| Onboarding/System | Logged in User Name | Onboarding Notification Templates | This displays the name of the HR User that is currently logged in and is generating the notification. |