Auditing an applicant record

1. Select a vacancy.
2. Select the + tab and select Certificates to access the list of certificates issued for the vacancy.
3. Select the Certificate Number link.

4. Place your mouse over the applicant Name link. The Audit this applicant icon will display.

   

5. Select the Audit this applicant icon.
6. Choose an Audit Code.

7. Choose a Return Status.

   

8. Choose a Customer, if applicable.
9. Choose a Request Number, if applicable.
10. Choose a Location, if applicable.
11. Choose a Workflow, if applicable.
12. Choose a Position Description Number, if applicable.
13. Choose a Series, if applicable.
14. Choose a Nature of Action Code, if applicable.
15. Choose a Legal Authority Code #1, if applicable.
16. Choose a Legal Authority Code #2, if applicable.
17. Select Save and Close.

OR

1. Select a vacancy.
2. Select the + tab and select Certificates to access the list of certificates issued for the vacancy.
3. Select the Certificate Number link.

4. Place a check in the gray box next to the applicant to be audited.

   

5. Select Audit.
6. Choose an Audit Code.

7. Choose a Return Status. 

   

8. Choose a Customer, if applicable.
9. Choose a Request Number, if applicable.
10. Choose a Location, if applicable.
11. Choose a Workflow, if applicable.
12. Choose a Position Description Number, if applicable.
13. Choose a Series, if applicable.
14. Choose a Nature of Action Code, if applicable.
15. Choose a Legal Authority Code #1, if applicable.
16. Choose a Legal Authority Code #2, if applicable.
17. Select Save and Close.

Notes:

• When auditing a Selected Applicant, for the system to create a New Hire record, all audit fields are required, and the Workflow assigned must include "Verify the New Hire Arrived for their First Day of Duty".
• When the Return Status is Vetting, all the fields are required except the Request Number.
• Selections cannot be made from expired certificates.

For additional information, see: Applicant List Related Tasks.