The Create Competency Network tab is where competency networks are created. The Network Information section allows you to enter and review information specific to a competency network.
To access this section, select Admin on the Dashboard, the Admin Home tab displays, select the Manage Competency Network link in the Libraries section to open the Create Competency Network tab, select Create Competency Network. For additional information, see: Competency Network Quick Reference Guide.
The following elements are displayed:
- Name. This is the name of the competency.
- Date Modified. This field displays the date the competency was modified.
- Description. This is a brief description of the competency.
- Owning Office. This drop-down list allows you to assign the office responsible for the competency network.
- Customers. This drop-down list allows you to add customer(s) to access your competency network.
- Tags. This drop-down list allows you to add tags to your competency network, such as Occupational Family, Appointing Authority or Office. For additional information, see: Tags.
- Create Position Description Record. A check in this box allows you to add position description information to the competency network.
- Series. This field displays when a check is not placed in the Create Position Description Record. This is the series of the competency.
- Grade. This field displays when a check is not placed in the Create Position Description Record. This is the grade of the competency.
The Position Descriptions section is where you create or add a published position description to be associated with your assessment package template. The number to the right indicates how many position descriptions are associated with the assessment package template.
- Add Position Description. This button allows you to add an existing position description.
- Select checkbox for box. This box allows you to delete a position description(s) associated with a competency network.
- Position Description #. This field allows you to enter the position description number. Valid characters are: a-z, A- Z, 0-9, forward slash (/), backward slash (\), dash (-), comma (,), space, underscore (_), and period (.).
- Position Title. This field allows you to indicate the position title(s) associated with the request. Valid characters: a-z, A-Z, 0-9, apostrophe (‘), forward slash (/), hyphen (-), space, underscore (_), and parenthesis.
- Pay Plan. This drop-down list allows you select the appropriate pay plan.
- Series. This drop-down list allows you select the appropriate series.
- Grade(s). This drop-down list allows you select the appropriate grade.
- Specialties. This + allows you add any specialties associated with the position description.
- Delete Selected. This button displays when a check is inserted in the gray box to delete a position description.
The Competencies page is where you create and add competencies from the Competency Library to the competency network. This page becomes available when the Network Information page is saved. The following elements are displayed.
- Documents. This button displays the supporting documents attached to a specific competency network. The number to the right indicates how many documents are attached. For instructions, see: Uploading a document to a competency network.
- Notes. This button allows you to add or remove notes specific to a competency network. The number to the right indicates how many notes have been entered. Along with the note, the system saves the full name of the user who added the note, date, and time the note was added.
- History. This button displays a record of actions completed in a competency network; including the name of the user, action or change made, and the date and time it occurred.
- Add Competencies. This drop-down list allows you to add competencies from the library, create a new competency, or import from file.
- Any Competency Type. This drop-down list allows you to select a specific competency type.
- Competency Title search field. This field allows you to search competencies by competency title. This drop-down list allows you to determine whether it is a general, technical, supervisory, or miscellaneous type.
- Gray Box. This box allows you to delete a competency assigned to the grade level.
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+. This icon allows you to expand a specific competency to access additional information such as grade level or whether or not it is critical.
- Grade Level. This column indicates the grade level the competency is associated with.
- Is Critical?. A check in this box indicates this competency is critical to the series and grade.
- Competency ID . This column displays the identification number associated with the competency.
- Title. This columns displays the title of the competency .
- Competency Type. This column displays the competency type.
- Principal Source. This column displays the principle source.
- Definition. This column displays the definition.
- Status. This column displays the status of the competency.
- Delete Selected Competencies. This button will display when a check is placed in the gray box next to a competency.
The Items page is where you create and add Items from the Competency Library to the competency network or create a new item. The following elements are displayed.
- Add Item. This drop-down list allows you to add items from the library, create a new item or import from file.
- Any Competency. This drop-down list allows you to select a specific competency.
- Show Only Screen-Out items. This toggle allows you to filter for screen-out items only.
- Item Text search. This field allows you to search for competency network by Item Text. The system will automatically perform a partial search as you type and display the results under the field.
- Gray Box. This box allows you to delete an item assigned to the grade level.
- Item ID. This column displays the item identification number.
- Item Text. This column displays the name of the item.
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. Selecting this icon allows you to edit the Item Text.
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Response Type. This column displays the response type. The options are:
- Calendar
- Multiple Choice-Single Select
- Narrative Text box
- Short Answer Textbox
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Response Scale. This column displays the response scale. The options are:
- General Schedule (Default)
- Wage (Grade Default)
- Technical Competency
- Level of Knowledge Scale
- Level of Knowledge Scale (High Complexity)
- Level of Knowledge Scale (Entry-Level)
- Item Specific Response Options
- Experience/Demonstrated Capability (Higher Complexity)
- Source. This column displays the origin of the item.
- Linked Competency . This column displays the name of the linked item.
- Is Screen-Out . This column displays whether the item is a screen-out or not.
- Delete Selected Items. This button will display when a check is placed in the gray box to the left of a screen-out item.
For additional information, see: Manage Competency Network Tasks.